Contractor invoice template: free PDF and Excel, and what goes on one
Download the free invoice template as a printable PDF or an Excel sheet that adds up the lines, overhead and profit, tax, total and balance due. A contractor's invoice has your company and license, the client, billing and property addresses, the invoice and estimate numbers, the due date, each line of work done, what's been paid and the balance, and how to pay.
Anthony Hicks30+ years in construction. Updated November 5, 2026.
Reading as
Download the template
- Invoice template, PDF: one Letter page to print and fill in by hand, or fill in on a tablet.
- Invoice template, Excel: type the quantities and unit prices, and each line’s amount, the subtotal, overhead and profit, tax, total and balance due work themselves out. It opens in Excel, Google Sheets and Numbers.
Both are free, with no sign-up. For the price before the work, the estimate template matches it line for line.
What goes on an invoice
| Part | What to put |
|---|---|
| Invoice no., invoice date, due date | A number to refer to it by, the day it’s sent, and when payment is due |
| Estimate no. | The estimate or contract the invoice bills against |
| From | Your company, address, phone and email, and license number |
| Bill to | The client, the billing address, the property address, and a claim or job number if there is one |
| Work completed | A few lines on what was done and where |
| Line items | Each piece of work: what it is, the quantity, the unit, the unit price and the amount |
| Subtotal, overhead and profit, tax, total | The lines added up, your markup and sales tax |
| Paid to date, balance due | Deposits and progress payments already received, and what’s left |
| How to pay | The payment methods, where to send it, and any late fee terms |
From the estimate to the invoice
The cleanest invoice copies the signed estimate’s lines: the same descriptions, units and prices, with the quantities as built. Anything added along the way goes on as its own line, matching a signed change order. On a job billed in stages, each invoice shows the total, the payments to date and the balance.
When the estimate is written in BluMatrix
BluMatrix writes the estimate line by line at current prices for the ZIP code, with overhead, profit and tax, and the client signs it online. Those signed lines are the ones the invoice bills.
Common questions
Is the invoice template free?
Yes. Both the PDF and the Excel sheet are free to download and use, with no sign-up.
What’s the difference between an estimate and an invoice?
An estimate is the expected price before the work; an invoice is the bill for work done, or a stage of it. The estimate template guide covers the estimate.
Should an invoice show overhead and profit?
It should match the estimate the client signed: as its own line if the estimate shows it that way, or built into the unit prices.
Does it work in Google Sheets?
Yes. Upload the Excel file to Google Drive and open it with Google Sheets; the sums keep working.